Code of Conduct & Terms

Introduction

The Linux Foundation and its project communities are dedicated to providing a harassment-free experience for participants at all of our events, whether they are held in person or virtually. Linux Foundation events are working conferences intended for professional networking and collaboration within the open source community. They exist to encourage the open exchange of ideas and expression and require an environment that recognizes the inherent worth of every person and group. While at Linux Foundation events or related ancillary or social events, any participants, including members, speakers, attendees, volunteers, sponsors, exhibitors, booth staff and anyone else, should not engage in harassment in any form.

This Code of Conduct may be revised at any time by The Linux Foundation and the terms are non-negotiable. Your registration for or attendance at any Linux Foundation event, whether it’s held in person or virtually, indicates your agreement to abide by this policy and its terms.

Expected Behavior

All event participants, whether they are attending an in-person event or a virtual event, are expected to behave in accordance with professional standards, with both this Code of Conduct as well as their respective employer’s policies governing appropriate workplace behavior and applicable laws.

Unacceptable Behavior

Harassment will not be tolerated in any form, whether in person or virtually, including, but not limited to, harassment based on gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion or any other status protected by laws in which the conference or program is being held. Harassment includes the use of abusive, offensive or degrading language, intimidation, stalking, harassing photography or recording, inappropriate physical contact, sexual imagery and unwelcome sexual advances or requests for sexual favors. Any report of harassment at one of our events, whether in person or virtual, will be addressed immediately. Participants asked to stop any harassing behavior are expected to comply immediately. Anyone who witnesses or is subjected to unacceptable behavior should notify a conference organizer at once.

Exhibitors should not use sexualized images, activities, or other material in their booths and must refrain from the use of sexualized clothing, uniforms, costumes, or otherwise creating a sexualized environment. Speakers should not use sexual language, images, or any language or images that would constitute harassment as defined above in their talks.

Individuals who participate (or plan to participate) in FinOps Foundation events, whether its an in-person event or a virtual event, should conduct themselves at all times in a manner that comports with both the letter and spirit of this policy prohibiting harassment and abusive behavior, whether before, during or after the event. This includes statements made in social media postings, on-line publications, text messages, and all other forms of electronic communication.

Consequences of Unacceptable Behavior

If a participant engages in harassing behavior, whether in person or virtually, the conference organizers may take any action they deem appropriate depending on the circumstances, ranging from issuance of a warning to the offending individual to expulsion from the conference with no refund. The FinOps Foundation reserves the right to exclude any participant found to be engaging in harassing behavior from participating in any further Linux Foundation events, trainings or other activities.

If a participant (or individual wishing to participate in a FinOps Foundation event, in-person and/or virtual), through postings on social media or other online publications or another form of electronic communication, engages in conduct that violates this policy, whether before, during or after a FinOps Foundation event, the FinOps Foundation may take appropriate corrective action, which could include imposing a temporary or permanent ban on an individual’s participation in future FinOps Foundation events.

If You Witness or Are Subject To Unacceptable Behavior

If you are being harassed, notice that someone else is being harassed, or have any other concerns relating to harassment, please contact a member of conference staff immediately. You are also encouraged to contact Stacy Case, at stacy@finops.org.

Incident Response

Our staff has taken incident response training and responds to harassment reports quickly and thoroughly. As referenced above, if a participant engages in harassing behavior, whether in-person or virtually, the conference organizers may take any action they deem appropriate, ranging from issuance of a warning to the offending individual to expulsion from the conference with no refund, depending on the circumstances. FinOps Foundation reserves the right to exclude any participant found to be engaging in harassing behavior from participating in any further FinOps Foundation events, trainings or other activities.

Conference staff will also provide support to victims, including, but not limited to:

  • Providing an Escort
  • Contacting Hotel/Venue Security or Local Law Enforcement
  • Briefing Key Event Staff For Response/Victim Assistance
  • And otherwise assisting those experiencing harassment to ensure that they feel safe for the duration of the conference.

Pre-Event Concerns

If you are planning to attend an upcoming event, whether in-person or virtually and have concerns regarding another individual who may be present, please contact events@finops.org. You are also encouraged to contact Stacy Case, at stacy@finops.org.

Precautions will be taken to ensure your comfort and safety, including, but not limited to: providing an escort, prepping onsite event staff, keeping victim and harasser from attending the same talks/social events and providing onsite contact cell phone numbers for immediate contact.

Terms + Conditions

Code of Conduct

The FinOps Foundation is dedicated to providing a harassment-free experience for participants at all of our events, whether they are held in person or virtually. Linux Foundation events are working conferences intended for professional networking and collaboration. They exist to encourage the open exchange of ideas and expression and require an environment that recognizes the inherent worth of every person and group. While at Linux Foundation events, in-person or virtual, or related ancillary or social events, any participants, including speakers, attendees, volunteers, sponsors, exhibitors, booth staff, and anyone else, should not engage in harassment in any form. The expanded Code of Conduct contains full details and examples, which cover behavior expectations, unacceptable behavior, and consequences, as well as incident reporting and response protocol.

Health and Safety Requirements

It is necessary for all attendees to cooperate and protect one another. For this reason, The Linux Foundation’s events may have health and safety requirements (the “Health and Safety Requirements”). The specific requirements may vary from event to event, and will be communicated in writing prior to and during the event.

If an attendee fails to comply with any of the Health and Safety Requirements, The Linux Foundation may (but is not obligated to) take appropriate corrective action, which could include immediate removal from the event and venue without a refund, and/or imposing a temporary or permanent ban on an individual’s participation in future Linux Foundation events.

Photo + Video Release

By registering for this event you consent to the photographing of yourself and the recording of your voice and the use of these photographs and/or recordings singularly or in conjunction with other photographs and/or recordings for advertising, publicity, commercial or other business purposes exclusively for The FinOps Foundation. You understand that the term “photograph” as used herein encompasses both still photographs and motion picture footage.

Live Streaming + Rebroadcasting

Live streaming and rebroadcasting of FinOps Foundation and Linux Foundation events is prohibited. You agree that you will not record, copy, reproduce, live stream, rebroadcast or otherwise distribute recordings, live streams, or broadcasts of events hosted by either the FinOps Foundation and/or The Linux Foundation without first obtaining the express written permission of either The FinOps Foundation and/or The Linux Foundation.

GDPR / Data Protection + Attendee Communication

On registration for the event, you consent to The FinOps Foundation and The Linux Foundation contacting you regarding this event. Personal data collected via this registration form is subject to the FinOps Foundation and The Linux Foundation privacy policy.

Hotel Communications Consent

On registration for the event, you consent to The FinOps Foundation and The Linux Foundation accessing your reservation information from the hotel in order to ensure we meet our contracted room volumes for the discounts provided, and to assist you with reservation issues. This only applies if you book within one of the hotel room blocks contracted by the FinOps Foundation or The Linux Foundation for this event.

Consent Regarding Data Sharing With Sponsors Who Scan Your Badge

On registration for the event, you consent that, if you allow a sponsor to scan your badge at the event, then The FinOps Foundation shall send a portion of your registration data (first name, last name, title, company, email address, and country) to the sponsor. The sponsor’s use of that data will be subject to their own privacy policies.

Suitcasing or Outboarding

No Suitcasing or Outboarding. “Suitcasing” is the practice of participating in an event as an attendee and using that attendee access to solicit business from other attendees, exhibitors, or event participants. “Outboarding” is the practice of setting up events, activities, exhibitions, or a booth in the Event venue or its vicinity (e.g., in a hotel room, lounge, or meeting space, or at a nearby business) without authorization. In both cases the effect is to take the benefits of being a sponsor or exhibitor without having paid the fees (which are necessary for The Linux Foundation, a nonprofit organization, to be able to create and host the event), and to undermine the structures of the event around sponsorship and exhibition. Any attendees Suitcasing or Outboarding may have their access to the event revoked, and may be barred from participating at future events. If you see a party Suitcasing or Outboarding at the event, please report it to The Linux Foundation staff.

Temporary Event Marketing Pass

These passes are limited and can only be used in the event space up to 7.30am on all event days to help sponsors prepare for the event.

Drug Use

No Drugs. Use of recreational drugs, including all DEA-scheduled drugs (without a prescription) and all cannabinoids, is not permitted at the event. Such drugs are also not permitted as part of any giveaway or promotion at the event.

Refunds, Cancellations & Substitutions

FinOps X in San Diego

Tickets can be refunded until May 20, 2024, tickets can also be transferred to other individuals who meet the event approval criteria until June 1, 2024. If you must cancel or want to request a substitution for any reason, please let us know by emailing x@finops.org

FinOps X Europe

Tickets can be refunded until September 20, 2024, tickets can also be transferred to other individuals who meet the event approval criteria until October 18, 2024. If you must cancel or want to request a substitution for any reason, please let us know by emailing x@finops.org

FinOps X Europe accommodation at the W Barcelona

Accommodation purchases for the W Barcelona can be refunded up until October 1, 2024 and can also be transferred to other individuals who meet the event approval criteria until October 25, 2024. If you must cancel or want to request a substitution for any reason, please let us know by emailing x@finops.org